Contract Control Coordinator

Company Description

Veolia in North America is the top-ranked environmental company in the United States for three consecutive years, and the country’s largest private water operator and technology provider as well as hazardous waste and pollution treatment leader. It offers a full spectrum of water, waste, and energy management services, including water and wastewater treatment, commercial and hazardous waste collection and disposal, energy consulting and resource recovery. Veolia helps commercial, industrial, healthcare, higher education and municipality customers throughout North America. Headquartered in Boston, Veolia has more than 10,000 employees working at more than 350 locations across North America.

Job Description

Position Purpose: 

The Contract Control Coordinator supports the Contracts Manager and SIB team in administrative matters relating to contracts with actual, potential, or prospective clients. This position organizes and reviews all SIB billing packet information in preparation for submission to the billing group, ensuring all supporting documentation for invoicing is accurate and complete. The Coordinator assists with RFP responses by organizing bid materials, setting up meetings/calls, ensuring deadlines are met, and submitting bids electronically via portals. This role requires knowledge of administrative procedures and the ability to interact effectively with project managers and other key staff.

Primary Duties/Responsibilities: 

• Support the Contracts Manager with administrative tasks related to contracts for Sustainable Industries and Buildings, including document processing, tracking, and coordination with corporate counsel as needed.
• Assist with billing tasks including P.O. creation, invoicing, and job closeout. Organize and review all billing packet information to ensure accuracy and completeness before submission.
• Contract administration support including routing documents for signature and maintaining contract files.
• Duties will include reviewing proposed agreements for completeness and coordinating with the Contracts Manager for client contact, as needed.
  • High volume (10-20/week; 1K/year)
  • Salesforce data entry and maintenance
  • Review and route forward all Open Contract Review Opportunities (Daily)
  • Process and track Customer Request Forms for vendor/supplier set-up
  • Prepare Lien Waivers for review and signature
  • Coordinate edits and obtain notarized signatures
  • RFP Assistance - organize responses, coordinate bid team activities, manage deadlines
  • Support T&C review process
  • Prepare proposal qualifiers and supporting documentation
• Maintain database integrity to reduce unbilled revenue and support quality enhancements to contract management systems.
• Analyze data in support of business cases, proposed projects, and systems requirements as directed.

Qualifications

Education/Experience/Background: 

• High School diploma or GED equivalent required
• Bachelor’s degree in related field and/or equivalent related work experience preferred
• 2+ Years of experience in related field preferred

Knowledge/Skills/Abilities: 

• Strong familiarity with standard Microsoft Office and Google Suite
• Excellent written and oral communication skills
• Excellent listening and interpersonal skills
• Ability to conduct research into systems issues and products as required
• Ability to communicate ideas in both technical and user-friendly language
• Proven analytical and creative problem-solving abilities
• Ability to effectively prioritize and execute tasks in a results driven environment

Additional Information

Pay Range: $80000 to $100000 per year.

Benefits: Veolia’s comprehensive benefits package includes paid time off policies, as well as health, dental, vision, life insurance, savings accounts, tuition reimbursement, paid volunteering and more. In addition, employees are also entitled to participate in an employer sponsored 401(k) plan, to save for retirement. Pay and benefits for employees represented by a union are outlined in their collective bargaining agreement.

We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.